Privacy policy

1. Preamble

The BENVIVO association attaches particular importance to the protection of personal data and to respecting the privacy of users of its website.

This privacy policy aims to inform users about how their personal data is collected, used, stored, and protected in accordance with the General Data Protection Regulation (GDPR) No. 2016/679 of 27 April 2016 and the amended French Data Protection Act.

2. Data controller

The data controller for personal data is:

3. Data collected

Depending on how the website is used, Benvivo may collect the following categories of data:

Identification data

• First and last name;
• Email address;
• Phone number;
• Organization or entity represented;
• Any information voluntarily provided through a form.

Connection data

When browsing the website, certain technical information may be collected automatically:

• IP address;
• Browser type;
• Operating system;
• Date and time of connection;
• Pages viewed;
• Data relating to website usage.

4. Purposes of processing

Personal data is collected in order to:

• manage registrations for events, conferences, summits, or training sessions;
• respond to requests submitted through the website forms;
• manage memberships and donations;
• ensure the proper technical functioning of the website;
• improve the user experience;
• send information relating to Benvivo’s activities;
• comply with legal and regulatory obligations.

The data is never used for purposes incompatible with those described above.

5. Legal basis for processing

The processing carried out is based on:

• the user’s consent;
• the performance of a request made by the user;
• Benvivo’s legitimate interest in ensuring the operation and security of the website;
• compliance with legal obligations.

6. Data recipients

Personal data is intended exclusively for Benvivo and the technical service providers involved in the operation of the website.

It is not sold, rented, or transferred to third parties for commercial purposes.

However, it may be disclosed:

• when required by a legal obligation;
• in the context of legal proceedings;
• at the request of a competent administrative or judicial authority.

7. Data retention period

Data is retained only for the period necessary for the purposes for which it was collected.

As an indication:

• Contact data: up to 3 years after the last exchange;
• Registration data: for the period necessary to organize the event, then archived in accordance with legal obligations;
• Donation and membership data: for the period necessary for administrative, accounting, and legal management;
• Technical data and cookies: in accordance with applicable regulations.

8. Data security

Benvivo implements all reasonable technical and organizational measures to protect personal data against:

• loss;
• alteration;
• unauthorized access;
• accidental or unlawful disclosure.

However, since no transmission or storage system is completely secure, absolute security cannot be guaranteed.

9. Cookies

The website uses cookies necessary for its operation and, where applicable, audience measurement cookies.

During your first visit, a consent management banner allows you to accept, refuse, or customize the use of cookies.

You may also change your preferences at any time through your browser settings or the website’s cookie management tool.

10. Your rights

In accordance with the GDPR, you have the following rights:

• Right of access;
• Right to rectification;
• Right to erasure;
• Right to restriction of processing;
• Right to object;
• Right to data portability;
• Right to withdraw your consent at any time when processing is based on consent.

To exercise these rights, you may send your request to: didier.chauffaille@orange.fr

Or by post to:

A response will be provided within a maximum period of one month from receipt of the request.

11. Complaint to the CNIL

If you believe that your rights are not being respected, you may lodge a complaint with the French Data Protection Authority, the Commission Nationale de l’Informatique et des Libertés (CNIL).

12. Changes to the privacy policy

Benvivo reserves the right to modify this policy at any time in order to reflect legal, regulatory, or technical developments.

The version in force is the one published on the website on the date of consultation.